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Consultancy service to support the scaling up of the experimental initiative with impact assessment and real-time evaluation

Pedido de Propostas

Informação Geral
Ruanda
   000005/C/ICB/2025/2026/MINEDUC
   18 de Jun, 2026
9 de Jul, 2026
  
RWANDA - Ministry of Education
   REQUEST FOR EXPRESSION OF INTEREST (REOI)
(CONSULTING SERVICES – FIRM SELECTION)

Project Name National Plan for the Teaching and Learning of French in Rwanda
Source of Funds MINEDUC / AFD
Grant Agreement Number CRW105901R
Assignment Title Consultancy service to support the scaling up of the experimental initiative with impact assessment and real-time evaluation
Procurement Method Quality and Cost Based Selection (QCBS)
Submission Deadline As indicated in UMUCYO e-procurement system
Submission Platform UMUCYO e-procurement system only

1.PROJECT BACKGROUND

Recognized by the 2003 Constitution, French is one of Rwanda’s four official languages. It was the main language of instruction until 2008, when English was adopted as the medium of instruction. In 2016, French was reintroduced into the school curriculum as a foreign language. However, teaching methodologies and assessment frameworks have not yet been fully adapted to reflect this new status.
Following the October 2018 Council of Ministers’ decision to promote the use of French across all sectors, the National Plan for the Teaching and Learning of French in Rwanda (PNFR) was developed. The PNFR addresses identified gaps in the teaching of French as a Foreign Language (FFL) across all levels of education, from primary to higher education, including both general and technical institutions. Its main objective is to equip young Rwandans with communicative skills in French, enabling them to interact effectively in French in professional and academic environments.
Studies conducted under the PNFR identified the adaptation of FFL teaching methodology as a priority. This includes the development of innovative, contextually relevant content and techniques geared towards real-world application. To address this priority, the PNFR focuses on three key areas: pre-service and in-service teacher training in French language and methodology; improved access to and development of appropriate teaching and learning materials and resources for FFL; and the promotion of French in connection with professional skills to enhance employability.
The Ministry of Education (MINEDUC) officially endorsed the plan on April 1, 2022, following the signing of the Grant Finance Agreement on February 18, 2022. The plan is scheduled to conclude in June 2026. MINEDUC is responsible for overseeing and supervising the implementation of the project

2.ASSIGNMENT SCOPE
Beginning in September 2026, 45 schools (ranging from primary to secondary and TVET) will serve as laboratories for pedagogical innovation. Each experimental school will implement a defined combination of seven key interventions:
1.Baseline Assessment in experimental schools
2.Support Implementation of FFL through capacity building of teachers and school management
3.Strengthening the implementation of Extra curricula Activities and conduct capacity building
4.Reinforced governance supported by a real-time monitoring system
5.Propose scalability plan
6.Documentation of lesson learned and based practices, and Reporting
The differentiated allocation of these levers across schools is designed to allow comparative analysis of intervention packages.

45 schools will be rigorously selected as control group comparable schools will be established as a central pillar of the evaluation design. These schools will not receive experimental intervention packages during the pilot phase but will participate fully in baseline and endline assessments. The control group will be selected through a stratified sampling methodology ensuring comparability in terms of rural/urban location, school size, teacher qualifications, regional distribution, and baseline student proficiency levels.

The inclusion of this control group is intended to generate credible evidence. It will allow the evaluation to distinguish between improvements resulting directly from the intervention and those attributable to external contextual factors such as socio-economic differences, parallel reforms, or natural progression over time.

The purpose of this contract is therefore to design and implement a rigorous, real-time impact system combining experimental and control schools. The evaluation will generate robust evidence to inform national decision-making, reduce operational risks through early detection of implementation challenges, and define a scalable national model for French language education reform.

3.BRIEF DESCRIPTION OF TERMS OF REFERENCE
3.1 Rationale and Evaluation Framework

This assignment is grounded in the conviction that educational reform requires evidence. Traditional annual monitoring systems often provide aggregated results too late to influence implementation. In contrast, the PNFR experimentation adopts a real-time monitoring and evaluation framework, enabling immediate feedback, contextualized analysis of classroom practices, and continuous learning.

The evaluation design combines three complementary dimensions: a baseline assessment, continuous real-time monitoring, and an endline impact evaluation. The baseline will establish the initial proficiency levels of students in both experimental and control schools through CEFR-aligned placement tests adapted to grade levels. It will also document teaching practices, availability and use of pedagogical resources, and the functioning of extracurricular clubs.

Throughout the experimentation, a structured real-time data collection system will gather quantitative and qualitative evidence. This will include classroom observations, teacher journals, mini-assessments, student engagement data, feedback on pedagogical resources, and predefined performance indicators. The objective is to understand the mechanisms of change at teacher, school, and learner levels.

The endline assessment will measure student progress and compare results across experimental schools and with the control group. The comparative analysis will determine which intervention packages—or combinations of levers—produce the strongest improvements in teaching practices, student motivation, and French language proficiency.

3.2 Activities
The assignment will unfold in three main phases.

The first phase combines inception, capacity building, and baseline assessment. The consulting firm will organize an inception meeting with MINEDUC and affiliated institutions to clarify governance arrangements and evaluation expectations.

The second phase focuses on real-time evaluation and adaptive monitoring. Through field visits, interviews, focus groups, classroom observations, and data analysis, the consulting firm will track the implementation of the four experimental levers.

The third phase consists of the endline assessment and consolidated recommendations for scale-up. Comparative analysis between experimental and control schools, as well as across intervention clusters, will generate robust evidence on effectiveness.

3.3 Integration of the National Examination
The experimentation will also examine the progressive integration of French into the National Examination framework. The national exam represents the most powerful systemic lever for transforming classroom practices, ensuring alignment between curriculum, pedagogy, resources, and assessment. Its integration is therefore approached not as an additional burden but as an opportunity for systemic modernization grounded in evidence generated through the experimental and control comparison.

3.4 Gender and Inclusion
The evaluation will systematically integrate gender-sensitive and inclusive approaches. Data collection and analysis will be disaggregated where relevant, and recommendations will explicitly address equity considerations to ensure that future scale-up benefits all learners across diverse contexts.

4. INDICATIVE DELIVERABLES
No. Deliverable Description
1.Inception report Detailed methodology, work plan, stakeholder engagement plan, data collection tools, training material to be used, and implementation schedule, school sampling
2.Training report with recommendations Outcomes of the capacity-building sessions including strategic recommendations based on international evidence and best practices in teacher training.
3.Baseline assessment report (results of placement test, analysis of practices etc)
4.M&E plan and tools Consolidated visual and narrative synthesis of real-time findings to track intervention fidelity, variation across schools, and emerging impacts on teacher and student outcomes
5Analytical dashboard framework a consolidated visual synthesis of findings to track intervention fidelity, variation across schools
6Periodic reports (1 report/term) summarizing findings from real-time monitoring
7Final report with recommendations for scaling-up

5. ELIGIBILITY, REGISTRATION AND SUBMISSION REQUIREMENTS
•Interested consulting firms or joint ventures must be legally registered in their country of registration and must demonstrate relevant registered business activities and/or experience in consulting services, monitoring and evaluation, impact assessment, real-time monitoring, education sector evaluation, capacity building, management of extracurricular activities, or other services related to the assignment.
•Expressions of Interest may be submitted by a single firm or a joint venture. In the case of a joint venture, the EOI must provide Joint venture agreement, indicate the lead firm and roles of each partner notarized by local public notary or Ministry of Foreign Affairs of bidder’s country.
•The EOI must be submitted exclusively through UMUCYO e-procurement system for Rwanda. EOIs submitted outside UMUCYO will not be considered.
•Interested bidders are informed that they must first register with PKI to obtain a digital certificate before registering in the UMUCYO e-Procurement System.
•Interested bidders requiring support for PKI digital certificate registration, UMUCYO registration, or bid submission may contact PKI through [email protected] and RPPA through [email protected] and copy [email protected]
•For telephone support, bidders may contact PKI Office on 4046 and RPPA on 4141.
•Firms or joint venture members that are blacklisted, suspended or debarred by the Government of Rwanda, the United Nations, the European Union, the World Bank, AFD, or any other relevant development partner shall not be eligible to participate in this procurement process.

The EOI submission shall include the following documents:
•Expression of Interest letter clearly stating the firm’s interest in the assignment and confirming availability of undertaking the services;
•Certificate of company registration or equivalent legal registration document issued by the country of registration;
•Company profile showing relevant services, years of operation, and core business areas;
•Certificate of good completion for similar assignments completed (at least one) during the last ten (10) years, including client name, contract title, location, duration, value, description of services, and proof of completion or client reference. Similar assignment includes but is not limited to impact assessment, skills gap & labor market assessment, tracer survey, project evaluation, training/capacity building.
•Statement of integrity duly signed by an authorised representative;
•In the case of a joint venture, a joint venture agreement signed by all members, indicating the lead firm; and roles of each partner notarized by local public notary or Ministry of Foreign Affairs of bidder’s country.

6. SHORTLISTING CRITERIA
•MINEDUC will shortlist firms based on the relevance and quality of the information submitted in the EOI. The evaluation at EOI stage will focus on the firm’s experience and institutional capacity. Individual experts’ CVs are not required at this stage and will be requested from shortlisted firms at the RFP stage.
•Only firms that meet the mandatory eligibility requirements will be shortlisted to receive the Request for Proposal (RFP).

6.1Mandatory eligibility requirements

Requirement Description
Legal registration The firm or each JV member must provide a valid certificate of registration or equivalent legal document.
Relevant business activity The firm must demonstrate that its registered or declared activities and/or relevant experience are connected to consulting, monitoring and evaluation, impact assessment, real-time monitoring, education sector evaluation, capacity building, management of extracurricular activities, or other services related to the assignment.
Expression of Interest letter The EOI letter must be signed by an authorized representative and must clearly refer to the assignment.
Statement of integrity A signed statement of integrity must be submitted.
Blacklisted or debarred firms The evaluation team will verify that Firms that are blacklisted, debarred, suspended, or otherwise declared ineligible by a competent authority, including RPPA, the World Bank, or any other applicable financing institution, shall not be eligible to participate in the procurement process or be awarded a contract during the period of such sanction. Bidders are required to declare that they are not subject to any such sanction, and the Procuring Entity shall verify the bidder’s eligibility before contract award.

Joint-venture documentation, where applicable In the case of a joint venture, a joint venture agreement signed by all members, indicating the lead firm; and roles of each partner notarized by local public notary or Ministry of Foreign Affairs of bidder’s country.
General experience of the firm At least five (5) years of relevant experience in consultancy services, education, monitoring and evaluation, impact assessment, real-time monitoring and assessment, management of extracurricular activities or related institutional development assignments. Greater consideration will be given to longer and more relevant institutional experience.
Specific experience A certificate of good completion (at least one) or contract demonstrating experience conducting impact assessment, monitoring and evaluation, impact assessment, real-time monitoring and assessment, management of extracurricular activities.

7. SUBMISSION INSTRUCTIONS
•Expressions of Interest shall be prepared in English. Any document in any other language, the bidders must provide its translated version in English.
•EOIs shall be submitted electronically through UMUCYO e-procurement system by the deadline indicated in UMUCYO.
•EOIs will be opened in the e-procurement system on the date and time indicated in UMUCYO e-procurement system.
•Interested firms are responsible for ensuring timely registration in UMUCYO e-procurement system and timely submission of their EOIs.
•Late submissions, incomplete submissions, or submissions made outside the required platform will be rejected.
•All requests for clarification shall be submitted through UMUCYO e-procurement system or contacts mentioned in the publication notice.
   Inglês
   Licitação nacional
   publicado: 18 de Jun, 2026

Informação para contato
   Fred Mugisha
Mr
Ministry of Education
Kigali- Rwanda
Kigali, kigali
Ruanda
   (+250)(0)783055637
   Clique aqui

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